The proctor is responsible for the distribution, accounting and security of any and all tests or exams, in compliance with University of Northern Virginia’s instruction and direction.
General Rules for Proctors
Proctors are expected to:
• Arrive in a timely fashion. Note any special seating spacing in examination instructions. Examinees must be seated to face in the same direction. Proctors are expected to be prepared to admit and seat examinees as soon as possible.
• Carefully review the examination requirements and admit examinees accordingly. Know which documents are required for each test administration. Know what to look for on each test and how to handle each test.
• Examine photo-identification carefully. University of Northern Virginia only accepts government picture ID such as diver’s license, passport, etc. for proof of identification. Check the photo against the facial features of the presenting examinee. Note the signature when appropriate and compare the name to the name on the photo-identification.
• Randomly seat examinees. Do not allow examinees to select their own seats.
• Read any verbal instructions exactly as they are printed. Do not improvise or skip instructions.
• Distribute any paper tests individually and accurately.
• Do not allow students names to be visible to other students.
• Ensure that all required documentation is recorded accurately.
• Time the tests precisely. Keep time and check calculations before time is called.
• Do not read newspapers, chat or engage in any other inappropriate or distracting behaviors during testing.
• Monitor the room constantly. A proctor must quietly walk around the room during testing to ensure examinees are working and to help prevent cheating.
• Collect all test materials as they were distributed. Ensure all test materials are returned.
• After testing, return all test materials to the Registration Office in the appropriate order. Tests (used and unused) must be returned.
• Identify and properly record any irregularities.
• Confirm that each student entering with any material(s) prescribed by the instructor or that the instructor has given permission to use.
Handling of Examination Materials:
Maintaining Test Security
Strictly follow security guidelines to prevent discrepancies, the loss of material or the unfair advantage of any student over others. Students must never be allowed access to any test materials including test books and answer sheets before or after the appointed testing time. This section summarizes security procedures mentioned in other parts of the manual.
Test Materials Procedures
• NEVER leave test materials unattended.
• Distribute a test individually to each examinee.
• Collect a test individually from each examinee.
• No one except examinee may open tests or read test items.
• Ensure that no examinee leave the testing room with test materials.
• Ensure that no examinee copes, remove or photographs any portion of the test materials.
• Check examinee’s identification thoroughly at the time of admission.
• Limit the number of examinees permitted to leave the testing room for reasons other than examination completion. Only one examinee should be allowed to leave the room at a time.
• Recheck examinee’s identification documents upon return to the test room.
The Testing Environment
• Never allow examinees to select their own seats.
• Randomly assign examinees to specific seats in testing room.
• Seat examinees far enough apart to preclude cheating.
• Seat all examinees in the same direction in each test room.
• Observe and check examinees throughout the testing session.
• When using answer sheets check the letter of the gridded name against the letters of the printed name when collecting each answer sheet.
• Answer sheets must be oriented in the same direction and recorded where applicable.
• Be alert to oddities during test administration.
• Carefully monitor: Sunglasses, caps, cell phones, calculators, fidgety behavior, non-compliant behavior (tapping pencil, making noises), completing tests too soon, marking on wrong section of any answer documents, distracting test personnel by asking unusual questions, spending excessive amount of time watching the location of testing personnel, etc.